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#CHANGE OUTLOOK OST FILE LOCATION 2016 HOW TO#
#CHANGE OUTLOOK OST FILE LOCATION 2016 SOFTWARE#
#CHANGE OUTLOOK OST FILE LOCATION 2016 OFFLINE#
#CHANGE OUTLOOK OST FILE LOCATION 2016 WINDOWS#

With that disclaimer out of the way, if you do need to relocate the offline file, you can move it using one of the following methods.

#CHANGE OUTLOOK OST FILE LOCATION 2016 SOFTWARE#

If you need to recover data from an orphaned ost file, I have a list of commercial recovery software listed at Convert an Offline File (.ost) to a Personal File (.pst) In short, if you want a usable backup of your mailbox, export the contents to a *.pst file instead of including the *.ost in a backup file. If the server fails and there is no server backup, the contents of the current, most up-to-date *.ost can be used to repopulate the server. If you try to use an old cache file, Outlook will complain that it doesn't match the server mailbox. For details, go to Set mailbox size.Moving the offline cache so its easier to back it up is generally pointless: it's an offline copy of your Exchange mailbox and it can only be opened by the account that created it.

#CHANGE OUTLOOK OST FILE LOCATION 2016 WINDOWS#

To apply a different mailbox size limit to your delegated accounts, you must set the mailbox size limit using a Windows Registry key. Setting Outlook's mailbox size only affects the primary mailbox account. In addition, large PST files can create performance problems.)ĭoes setting the mailbox size impact all my Outlook accounts? No. (Note that if you choose the Unlimited mailbox size in GWSMO and your PST file grows larger than your default Outlook limit, you might encounter sync errors. To increase the limit of your PST file, consult your Microsoft documentation. So, if you choose the Unlimited mailbox size in GWSMO, your PST file won't exceed 20 GB or 50 GB. By default, Outlook limits the size of a local PST file to 20 GB (for Outlook 2007) or 50 GB (for Outlook 2010, 2013, 2016, or 2019). After reducing the PST file a smaller mailbox size limit might become available.ĭoes the Unlimited size option really mean unlimited? No. You can also reduce a local PST file, which helps compact the file's size.

#CHANGE OUTLOOK OST FILE LOCATION 2016 HOW TO#

Consult your Microsoft documentation on how to configure the size limit for PST files in Outlook. Why is my PST file larger than the size limit? It's possible your PST file might exceed the size limit. That is, once you select a larger size and your PST file grows to that size, you can't go back. Why is a size option not available? If your local PST file already exceeds one of the size options, the option is no longer available in the Set Mailbox Size dialog. Why is the Set mailbox size limit option not shown? This command isn't available if your mailbox size limit was set using a Windows Registry key. Note that depending on your computer, a larger size might degrade performance when searching and indexing. Your size options are 1 GB, 2 GB, 4 GB, or Unlimited.

Select a mailbox size from the dialog that opens.

Note: The icon only appears if GWSMO is running.

To view all icons, click the up arrow on the taskbar.

If you cannot find the icon, it might be automatically hidden within the overflow area.

From here, you can open the GWSMO settings. This area has been known historically as the system tray.

The GWSMO icon appears in the notification area, typically next to the clock.

The GWSMO product can help you change Outlook's mailbox size.Ĭlick GWSMO in your Microsoft Windows taskbar notification area. Set Outlook's mailbox size with GWSMO (Recommended) You can still search for these emails using the Gmail web interface. If your Gmail inbox size exceeds your local mailbox size, emails excluded from your local mailbox do not appear in Outlook search results. Note: You can only search locally stored emails in Outlook. But to store more mail locally, you can choose a larger mailbox size.

Most people do fine with a local limit of 1 GB. All messages remain available in your Gmail account on the web. If you run out of space locally, older mail is removed from your computer and replaced with newer messages. The amount of mail stored locally is instead limited by Microsoft Outlook's mailbox size. The cloud can hold up to 30 GB of mail (or more), which is much more than you'd typically want to keep on your computer. When you use Google Workspace Sync for Microsoft Outlook (GWSMO), your mail is stored both remotely in the cloud, and locally in a PST mailbox file on your computer.